Online Payment Terms & Conditions
1. Definitions
Accommodation Fee: The fees payable by the Student in respect of
the Student's residence in accommodation provided by the College or
arranged by the College's Student Accommodation Service.
RC School: Refers to the particular academic school of the
College that the student will attend.
Course Level: The course of study or programme of research at
the College that the Student is intending to study or is currently
studying.
Enrolment Conditions: The standard enrolment conditions for
undergraduate, postgraduate and all other students of Regent's
College which may be found in the appropriate student handbook.
Fees: The Tuition Fees and Accommodation Fees payable by the
Student to the College.
Service Provider: wpmeducation.com, the College’s third party
service provider.
Student: A person intending to enrol or attending the College
for a Course at the College.
Tuition Fees: The fees payable by the Student in respect of the
Course.
College: Regent’s College, Inner Circle, Regent’s Park, London,
NW1 4NS
The following schools are trading names of Regent’s College
- European Business School London
- Regents Business School London
- British American College London
Webster Graduate School London
- School of Psychotherapy and Counselling Psychology
2. Fees and Payment
2.1 It is the Student's responsibility to ensure that the Fees (as
stated in any fee document or other document supplied to the
Student and as reviewed and revised each Academic Year) and all
other fees and expenses relating to the Course (some of which may
be subject to a separate agreement) are paid in each Academic Year
of the Course. Unless the College agrees otherwise in writing the
Fees should be paid on or before the beginning of the Academic
Year, whether directly by the Student, or on the Student's behalf
by a third party (such as a relative, employer or other
sponsor).
2.2 The payment of any sums intended to be in respect of Fees by
or on behalf of the Student does not in itself indicate the
existence of a contract between the College and the Student for the
provision of the Course to that Student. A contract shall only come
into being when the College or UCAS (as appropriate) has given
notification of acceptance of the Student upon a Course subject to
meeting the further conditions required for and completing
enrolment and registration as a Student in person at the College
subsequently.
2.3 Any information displayed in the online payment facility in
respect of the amount of Fees due from the Student is for guidance
only. The definitive amount of Fees payable will be notified to the
Student by the finance department and shall be made available to
the Student within a reasonable period on request.
2.4 If the Student is studying on a Course which lasts for one
Academic Year or less the Student must ensure that the Tuition Fees
are paid on or before the first day of the Course, subject to
Clause 3.1.
2.5 If the Student is studying on a Course which lasts for more
than one Academic Year, the Student must ensure that in each
Academic Year the Tuition Fees for that Academic Year are paid on
enrolment of the Course in each Academic Year, subject to Clause
3.1.
2.6 All payments made through this online payment facility must
be made in Pounds Sterling (£). Any currency conversion costs or
other charges incurred in making the payment or in processing a
refund shall be borne by the Student or the third party making
payment, and shall not be deductible from the Fees due to the
College.
2.7 Once a payment has been verified and received by the Service
Provider, the payment may not be cancelled. In certain
circumstances the Student, or the third party making payment, may
be entitled to a refund in accordance with Clause 4 below.
4. Refund of Fees
4.1 If the Student leaves the College before they complete their
Course any entitlement to a refund of Tuition Fees will be made in
line with the College Refund Policy prevailing at any time the
Student leaves.
4.2 Such refunds only apply to the Tuition Fees paid in respect
of the Academic Year in which the Student leaves and refunds will
be made within 31 days of the date when the College considers the
Student to have left the College. For the avoidance of doubt,
nothing in this Clause 4 shall require the College to refund the
Fees (or any part thereof) unless such Fees (or any part thereof)
have previously been paid.
4.3 Entitlement to a refund of Accommodation Fees will be
determined in accordance with the Accommodation Terms and
Conditions to be signed by the Student on acceptance of
accommodation at or arranged by the College.
4.4 In the event that any payment of Fees is to be refunded
(either fully or in part) the College will endeavour to make the
refund to the bank account from which the refundable payment was
made after the Student, or third party making payment, has
completed a signed refund request form. If, for reasons beyond the
College's control, a refund cannot be made to the originating bank
account, the refund will be made to the Student.
5. Security
5.1 All payment details which are entered through this payment
gateway are encrypted when the Student, or third party making
payment, enters them. Communications to and from the Service
Provider’s site are encrypted.
5.2 The College shall not be liable for any failure by the
Student or third party making payment of Fees to properly protect
data from being seen on their screen by other persons or otherwise
obtained by such other persons, during the online payment process
or in respect of any omission to provide accurate information in
the course of the online payment process.
6. Service Provider
6.1 Online payments of Fees can be made by credit or debit card.
These payments are not collected by the College directly but by the
Service Provider. On accepting these terms and conditions the
Student, or third party making payment, will be redirected to a
website which is maintained and administered by the Service
Provider.
6.2 The Student, or third party making payment, will then be
asked to submit appropriate personal and financial information to
the Service Provider so that the online payment process can be
offered.
6.3 Where Fees are being paid in full, payment can be made
either by credit or debit card via the website maintained and
administered by the Service Provider.
6.4 Where Fees are being paid by instalments, in accordance with
Clause 3, payment must be made by direct debit mandate.
6.5 Once payment is received by the Service Provider in cleared
funds, in accordance with clause 6.3 or 6.4 above, the Service
Provider will contact the College to confirm the details of the
successful payment made by the Student, or third party making
payment. On receipt of this confirmation the College will confirm
to the Student that the payment has been received and accepted by
the College. In the event that the Student does not receive
confirmation within 14 days of making the payment it is the
responsibility of the Student to check with the College that the
payment has been accepted.
6.6 The Student shall remain responsible for the Tuition Fees
and Accommodation Fees until such time as the confirmation referred
to in clause 6.5 above is received from the College in relation to
each of these (and any other outstanding) amounts owed to the
College.
7.Data Protection
In this clause the term “Personal Data” is as defined in the
Data Protection Act 1998 (“DPA”).
7.1 The College will collect (or may already hold) Personal Data
relating to the Student, or third party making payment, including
name, date of birth, address and student identification number of
the Student in accordance with its Data Protection Policy.
7.2 By agreeing to be bound by these terms and conditions the
Student, (and any third party making payment), accepts and consents
to his/her Personal Data, as detailed in clause 7.1, being provided
to the Service Provider for sole purpose of the Service Provider
offering and administering the online payment facility to the
Student, or third party making payment.
Page last updated 3/16/2010