Going abroad is always connected with planning and many questions. We know that you have a lot on your mind, so please look through our frequently asked questions below. These are all 'real life' queries that have been asked by previous exchange/study abroad students. If you cannot find the answer to your question, please contact the Outbound Team in Study Abroad & Exchange (SAE) who will be happy to assist you in planning your stay at Regent's.
I am not studying one of the programmes eligible for Study Abroad. Can I still go abroad?
Not for a full exchange term, but you are free to undertake short term option (mostly over the summer) such as volunteering, internships, summer school and similar programmes that we offer. Check out other international opportunities on the main Outbound page.
What dates would I go abroad?
The academic calendar of each of our exchange partners vary, but for autumn terms it is usually from September to December and January to June for spring. Australian universities are often vary by a month or two and work on a trimester basis and others may start in March for spring. Information on each of our partners’ academic calendars is available on our dedicated study abroad blackboard page (accessible if you are enrolled with us as a full-time student) but is also often available on our partners’ own websites. There may be instances where the academic calendar (in particular exam periods) may clash with Regent’s term dates, but we work to minimise these and in unavoidable cases a workaround can usually be agreed upon.
Where can I go?
We have around 60 exchange partners over 20 countries in 5 continents. Where you can go depends on your programme and pathway/major at Regent’s and the suitability of modules at the host institution (approved by the relevant Regent’s academic colleague). For a list of exchange partner destinations please look at the 'Where can I go?' tab on the main Outbound page, and more detailed profiles of each partner are available on the study abroad blackboard page.
How do I apply?
You complete an online application during your first term at Regent's with a deadline for the end of that term. The team will guide you through this after your induction period and once you have settled in, we will arrange dedicated info sessions for you. Your online application essentially requires you to choose your top 4 destination choices applicable to your programme and will require the review and approval of the relevant academic colleague at Regent’s (head of programme, course leader or academic adviser).
When do I find out where I will be going?
This process is called “allocations” and they occur in your 2nd term at Regent’s. A number of factors are considered when allocating you: your preferences, number of available exchange spaces at the partner institution versus number of student applications, your academic level and results to date and any partner institution minimum entry requirements & also faculty restrictions at the partners. We endeavour to allocate you to your first or second choice, and although this is usually the case, it is not guaranteed. Your allocation will be viewable on eVision during your 2nd term at Regent’s.
Can I change my study abroad terms?
Once you have been allocated you cannot change your study abroad term except under extenuating circumstances and with the approval of your Head of Programme. If you think you fall into the extenuating circumstances category, you will have to complete a relevant form which is accessible via the study abroad Blackboard page.
What language will my study abroad term be in?
If you are a BA (Hons) International Business student studying a language you will be required to undertake your compulsory term abroad in a country where this language is spoken. For example, Spain or Argentina or Chile if you are studying Spanish. For all other Regent’s programmes, you will undertake your term abroad in English, though you can take a language class as part of your workload if you wish (and a few non-anglophone partners may require it).
You may also be able to undertake modules in your native language where applicable.
How many credits do I need to take during my term abroad?
You need to take the equivalent of a full-time workload for each term – 60 UK credits. This is equal to 30 ECTS or 15 US credits. Other destinations (such as South America, China or Australia) have different credit systems but all provide for the equivalent of 30 ECTS. Please note that a few of our partner institutions have limits on the workload exchange students can take – for example 12 US credits instead of 15. In these cases, you should select the maximum and note on your Learning Agreement why the full expected workload (60 UK credits equivalent) wasn’t selected. In terms of passing requirements, you should pass all of your modules. Depending on your programme, if you fail any you will need to repair failed credits in order to progress. Your Programme Handbook, Head of Programme or academic adviser would be able to confirm this – further info is available on the Study Abroad Blackboard page.
What subjects will I study when I go abroad?
You must study modules that are relevant to your degree programme, do not repeat something you have already studied or will study once you return and they must be pre-approved and signed off on your learning agreement (completed in the term before you go abroad). Some programmes have a selection of modules at our partner universities that have been mapped to your programme here at Regent’s and you will only be able to choose from among these. Other programmes have relative flexibility in the modules studied abroad but those with specific pathways and majors will require a closer matching and review by your Head of Programme, academic adviser or course leader.
Can I meet other study abroad students or alumni to learn more?
Yes – a great source of first-hand study abroad info is from students who have done it before themselves or who have graduated and are living in the country/city that you might go to. Also, incoming visiting students from our partner universities are a brilliant resource and are available on-campus. The Study Abroad & Exchange team facilitates opportunities for full-time Regent’s students to meet with visiting students for this purpose and also for them to be able to benefit from your own knowledge of Regent’s and London.
In collaboration with Alumni Relations, we have launched the Alumni Study Abroad Partnership scheme that connects you with a former Regent’s student living in your destination city or country. Our Study Abroad Alumni Advisers will share their local knowledge on top tips from the best areas to rent or restaurants to visit, to local customs and culture. As well as connecting you with Alumni Advisers before you go, study abroad students are also welcome to join in-country alumni events that take place whilst you are abroad.
What support do I receive before and during my term abroad?
We are firm believers in the personal approach, and as such we strive to make ourselves available to you as flexibly as possible. Whilst you are abroad, you will be able to keep in touch with us via a dedicated study abroad WhatsApp number as well as email and video calls. We are here to support you through any aspect of your time abroad whether it is logistical or personal in nature. Prior to your departure from Regent’s, we organise several sessions focused on preparing you for your time abroad. This culminates in a pre-departure session in the term before you go abroad which focuses as much on the mental and cultural preparation as the logistical aspects.
Can I get funding?
If you study abroad in a country within the Erasmus+ network then you are entitled to receive a grant if your term abroad meets certain requirements (see the Erasmus+ tab on the main Outbound page).
Will I need a visa?
This depends on your country(s) of citizenship and your destination country. Generally speaking, if you are an EU passport holder then studying abroad in any other EU destination (plus some additional countries) won’t require a visa. If you are studying anywhere else you probably would need a visa, though some exemptions may apply depending on your nationality and the total duration of your time abroad. Finding out if you need a student visa and obtaining it is fully your responsibility as a student. There are general guides per country on the study abroad Blackboard page and after you are formally accepted by your host university, they will usually provide you with an overview of their specific visa application process. You can almost always find out the procedure by looking at the website of the local consulate of the country you are going to – they often have online tools.
I am a US citizen in receipt of US federal loans. Does this affect my study abroad?
Yes, it does. If you are using Federal Student Aid, you may only study abroad at an institution that is eligible for US financial aid, or is a “deferment only” school that Regent’s has a consortium agreement with. Study within the USA is prohibited. If you are not currently a US Financial aid student, and you wish to study at a non-eligible institution, you forfeit your right to any Federal Student Aid for the rest of your programme at Regent’s. If you have questions concerning Federal Student Aid eligibility, please contact the US Loans Adviser here at Regent’s University London, Billie Fritsche. The US Loans Adviser provides the Study Abroad & Exchange team with updated information on US-loans eligible institutions for outbound study abroad & exchange each term. The latest list of eligible institutions is on the Study Abroad Blackboard page.
Do I need health insurance?
Yes. You will be required to have some form of health cover in place for the duration of your term abroad and which meets the immigration requirements of your host country and institutional requirements of your host university. Some partner universities will require you to purchase a specific health insurance policy as part of your application, others may accept any existing policy you are covered on (for example a family policy), whilst most partners within the Erasmus+ network will simply accept the blue EHIC card (if you are an EU citizen). Due to COVID-19, we strongly recommend that you ensure any health insurance policy you obtain is as comprehensive as possible as does not explicitly exclude COVID-19 as cause for repatriation or similar.
Do I need travel insurance?
You are strongly recommended to have comprehensive travel insurance in case of logistical changes that may affect booked travel arrangements or accommodation. There are some suggestions on our study abroad Blackboard page, but note that this is your responsibility as a student to ensure your travels are appropriately covered.
Where do I live when I am abroad?
Either on-campus accommodation where available or privately arranged options. Some of our partners require students to live on-campus (not many) and others don’t have their own accommodation options. If this is the case, or if you have the choice yet you still want to live off-campus (perhaps to flat share with other students), your host-university will likely have a range of tried & tested suggestions available. Some partners offer a dedicated service, others just provide a few suggested websites to research. Previous students who went abroad are a very good source of information here, and once you are on the study abroad train you should request to join our closed Go Abroad Regent’s Facebook group where you can ask all kinds of questions to our students who have been to the places you are going to. Staying on-campus is often the best and most hassle-free way of living whilst abroad. It is also good for integration and possibly safety. However, staying off-campus can also be fun and a unique experience, especially if several of you are going to the same destination and decide to live together.
Do I apply directly to my allocated host university if I want to study abroad there as an exchange student?
No! You do not complete any direct application to your host university which you might find on their websites. These would be for students of universities that are not their partners and requires tuition fee payment. For your study abroad, you will be going to one of our partner institutions as an exchange student, and so you must follow specific application procedures that either the Study Abroad & Exchange team or your host university send to you in the term prior to going abroad. This includes an application form of some kind, providing your ID documents, most recent Regent’s university transcript of records, your module selections and in some cases health/immunization information. You will be guided through this by the Study Abroad & Exchange team during the term before you actually go abroad (for example, in Autumn 2020 if you are going abroad in Spring 2021).
Are there fees involved for study abroad?
There are NO tuition fees payable to your host university. If you are asked to pay tuition fees by your host university, this is almost certainly an error so please raise it with a member of the team in the first instance. You continue to pay Regent’s University London as normal and complete online enrolment. Depending on your host university there may be some course registration fees (rare) and fees for signing up to some language classes or for administrative things such as ID cards, student union membership etc. Unless on-campus accommodation is included, you will have to pay for accommodation as well as food and living expenses and costs of travel and immigration procedures (visa expenses). You might also be expected to pay a fee for your transcript following your term abroad, but this isn’t so common. More information is available on our Study Abroad Blackboard page.
I'm having concerns about studying abroad
If you have worries or concerns about studying abroad (about anything – adapting to a new culture, distance, language etc) please feel free to reach out to one of the team at any time, or Student Services here at Regent’s. If you have an SSA, this can be shared with your host university prior to departure to ensure any possible arrangements they offer can be put in place and communicated prior to your arrival. Studying abroad in general is not necessarily a walk in the park, which is why it is so character-building and empowering to embark upon, so it is entirely normal to have some apprehension around it. We pride ourselves on our personal service and recognise that each Regent’s University London student is a unique individual and is to be supported as such. Please don’t suffer in silence or delay reach out to us either prior to or during your study abroad – no question is silly!
During Study Abroad
Do I have to attend orientation at my host university?
Yes, even if it’s optional for local students, it is compulsory for you. Not attending puts you at an immediate disadvantage in terms of integrating and can make the difference in your experience. You’ll also get invaluable practical information during these sessions and learn who your go-to contacts are locally. Please ensure you pay attention during orientation to not miss out on vital info to make your time there easier, more fun and ultimately more successful.
What if I cannot arrive in time?
We are all human and sometimes things occur that cause plans to go off-course. If you will not be able to arrive in time for the dates stipulated and unavoidable reasons are the cause, please inform a member of the team as soon as you can. You may be required to show proof of the delay. We will liaise with your host institution to clarify the situation and keep you in the loop. Usually, there is a period of flexibility, but beyond a certain time frame you might not able to attend. You cannot, however, just arrive late or be largely absent for no good reason. This will likely result in your term abroad being lost altogether and delay your progression and graduation. As a Regent’s University London student, you have an obligation to be a good ambassador and commit to your term abroad as you would here at Regent’s.
What if some or all of the modules I chose aren't available after I arrive?
It shouldn’t be the case that none of your modules are available at your destination, but it can be that some end up being unavailable after arrival. This isn’t unusual and it could be because of a lack of student enrolment for that module or any other number of reasons, and is often a last-minute realisation. Some universities have an “add/drop period” during which you can finalise your module selection. If so, this would be communicated to your during application phase or during orientation abroad. Any changes to your originally approved learning agreement during the application phase must obtain Regent’s approval first, and it is your responsibility to secure this.
What administrative steps do I need to complete?
You need to submit a final learning agreement and arrival certificate within the first few weeks of arrival, a departure certificate at the end and complete the study abroad survey (which you’ll be contacted about). Your transcript won’t be released unless you complete all required administrative steps. If you are on an Erasmus+ exchange, you would need to additionally sign your grant agreement and undertake an online assessment test if you are studying or wish to learn or improve a local language. Please look in the Erasmus+ tab further down in this FAQ for more specifics. All documentation should be appropriately signed and dated by yourself, your host institution and Regent’s. Before departure, you should also complete any steps your host university requires including a possible need to request your transcript, and settle any costs you have incurred (such as library fees etc). The International office at your host university can advise on this and it should also be covered during orientation/welcome (another reason why you should not miss that!) Admin and paperwork don’t have to be tedious if you are clear on what you need to do and by when.
Can I resit exams abroad?
If the partner university allows exam resits for exchange students and you are able to attend logistically and if it doesn’t interfere with your studies back at Regent’s, you should do them. Otherwise, you would likely need to 'repair' any failed exams through another method determined by Regent’s University London.
What if I feel really down whilst I am abroad?
It is no small thing studying abroad for months, or even a year, no matter how well travelled you are. The effects on your wellbeing can be underestimated, so don’t be surprised if you experience at least some ups and downs as you transition and adapt – either at the start, during or even after your come back. In addition to the student services at your host university which you can make full use of as an exchange student, you have open lines of communication with the Study Abroad & Exchange team here at Regent’s too (including WhatsApp) and other professional colleagues at Regent’s (student support/academic contacts/anyone you know and trust) so please don’t hesitate to reach out. Email, phone, WhatsApp or Skype are all easily utilised and even the briefest of contact can make the world of difference. Nothing is trivial, so don’t feel you have to carry on in silence. Studying abroad is a huge opportunity for growing personally, and no matter how international you may already be or feel, every experience is unique in its own way. As such, personal growth can come with short term wellbeing costs as well. Your Regent’s family is accessible if you need them, so don’t forget it! Also don’t forget your real family, and friends too. Everybody is ultimately geared towards being supportive of you, so you’re not alone.
Do my results count?
Yes. Regardless of if your programme has optional or compulsory study abroad, once you commit to studying abroad successful completion is required for progression at Regent’s. Please see the study abroad Blackboard module for more information.
What happens if I fail my term(s) abroad?
If you fail your term abroad and re-sitting exams or resubmitting work to your host institution is not an option, you will be expected to repair them via a route determined by your Head of Programme/academic advisor/subject or course leader. The Study Abroad & Exchange team will inform you of your results once the original transcript of records has been received from your host university and your Head of Programme/academic advisor/subject or course leader will advise you of the appropriate repair route if required.
Where can I view my results?
Your results from your study abroad term will be converted to Regent's marks as per the grade conversion table. And then reviewed at the relevant Regent’s University London subject board and added to your profile. You will also be able to collect the hard-copy transcript from your host university from our office if it has been received.
What happens to my data regarding study abroad after completion?
Any locally-held information required as part of the study abroad process from start to finish will be securely deleted (shredded if hard-copy) once it is no longer required. This does not apply to your official transcripts from your host university(s) which will be securely stored hard-copy and digitally. Eventually, just the basic details of your study abroad term(s) will be retained for reporting purposes, but any information that can identify you will be anonymized. For example, you will become:
Programme: BA (Hons) International Business
Programme duration: 2017-2020
Terms abroad: Spring 2019 (University #1), Autumn 2019 (University #2)
Data related to Erasmus+ may need to be retained for longer.
Will I be asked to assist with Study Abroad related activities?
Possibly. You may be asked to attend a pre-departure session for students that will be going abroad themselves, or some other activities. Also, please share your study abroad photos and videos whilst abroad or after your return – we frequently use student content to promote the experience of going abroad and if you give permission, we could use some of your material around campus and online.
What is Erasmus and can I be part of it?
The Erasmus+ programme is the flagship European Union (EU) programme supporting students’ mobility. It allows students to study or train in EU. Every student is eligible for up to 12 months of Erasmus+ support in each study cycle (undergraduate-postgraduate-PhD) including study mobility (study abroad) and traineeship (PLP, work placement).
Can I get any funding for my study abroad?
If you are going to study for at least 3 months (or one academic term) at one of our European partner universities participating in the Erasmus+ programme, you can be eligible for a grant of around €370-420 / per month. Speak to the Erasmus team ([email protected]) to confirm your eligibility and find out more about the programme and documents required.
What countries can I go to on my study abroad or traineeship to qualify for the Erasmus+ funding?
Eligible Erasmus+ Programme Countries are all (28) European Union (EU) state members: Belgium, Bulgaria, Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxemburg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden, UK PLUS 6 non-EU countries: Iceland, North Macedonia, Norway, Liechtenstein, Turkey & Serbia.
How long would I need to go on my study abroad or traineeship for to get the Erasmus grant?
Your study abroad would need to be at least 3 months (or full academic term) in duration and your traineeship would need to last at least 2 months (60 days). You can be eligible for up to 12 months in total in each study cycle (e.g. during your undergraduate degree).
Who do I need to speak to if I want to go on Erasmus?
To find out more about the Erasmus programme, you can contact our dedicated Erasmus Officer by emailing [email protected] with any questions or to make an appointment to discuss your options.
Do I need to speak the language of the country I want to go to on my Erasmus or can I study/work in English?
It depends on your study abroad/traineeship and university or organisation you would be going to. There are a lot of options with English being the main language of instruction but in some cases, knowledge of a local language will be required. Please note that as an Erasmus student you would be able to access a free language course to help you to learn or improve a language of your host country.
How much of the Erasmus grant can I get?
The Erasmus rates for 2019/20 are:
Study (study abroad): €370-420 per month depending on the destination country (higher or lower/medium cost of living countries)
Traineeship (PLP): €470-520 per month depending on the destination country
What about Brexit?
The Erasmus+ programme runs from 2014 – 2020. The funding allocated to eligible students in 2019/20 is therefore not going to be affected. We are awaiting further development and clarification from the Government about the UK participation in the new Erasmus programme covering the period of 2021-2027. For full update on Brexit please see Universities UK dedicated page here.