Accommodation application

Application and processing dates:

For Fall you can apply from February 1, terms offers will start to be made from April 1.

For Spring you can apply from September 1, terms offers will start to be made from November 1.

1. You fill in the application form. You can do this before you are officially enrolled (put S00000000 for the ID) but you cannot move into the housing until fully enrolled.
2. You receive confirmation from me that I have received the application.
3. Once the application has been processed you will be placed in the queue of other applicants wanting University housing.
4. When and if your name is reached on the list you will be offered whatever housing is available. Assuming you receive an offer you must then decide to accept or refuse it.
5. If you accept it you will be sent an invoice for the whole term that will be payable in full and immediately if the booking is to be made.
6. If the offer you receive is not for your first choice of housing and you accept it then once you have paid you will go on a waiting list for your first choice: if something opens up you will be moved, if it does not then you will keep the original room booking. So only book a space that you are offered if you are prepared to live in it.
7. If you do not respond to the offer within 24 hours the offer will lapse and your application will be cancelled. You can reapply at any time using the process above.
8. If there is no housing you will be placed on a waiting list and contacted if a space later becomes available.
9. If you do not want to accept the offer of University housing or there is none available you should email me a request for information on non-University housing options.

You can begin this process before you have been formally accepted to the University but you will only be able to take up your housing space if you are fully enrolled. If you are not fully enrolled by the term start you will not be able to check in and may lose any housing fees paid.

Please note that if the student’s contact details are to contain anyone else’s email address I need the student (and the student is 18 years of age or older) to authorise me to add these details to his/her record.

NB When you book a room you book it for ONE term only. If you want to book for another term, you MUST REAPPLY. 

Where the demand for housing is greater than the supply the following groups will be given priority:

• Students who are starting their first term at the University and who apply before June 1st for the Fall term or before November 1st for the Spring term.
• Under 18s (you must be under 18 on the date you will arrive at the University housing)
• Students with certain disabilities (you must contact the Disability Officer about this: [email protected])

These groups will be offered housing on a first come first served basis.

1. Once the invoice has been paid £250 of the fees are immediately non-refundable.
2. If you cancel the booking you will receive no refund until the Accommodation Officer has found someone to take your space. You will then be refunded as follows: full refund for unused meal plan and refund for bed space from the time that space is filled (minus the £250).
3. If, however, you fail to meet the academic requirements set by the Admissions Officer and as a result the University withdraws its offer of a place, you will receive a full refund, less the £250.

Residents are jointly and severally responsible for the condition of their room and will be billed as such for any damages caused or extra cleaning that may be required.

Lost room keys can be replaced at charge of £20. 

Keys must be returned at check out:

• If the key is not returned there will be a minimum charge of £20.
• If the lock needs to be changed as a result there will be a £100 charge.
   

Reid Hall is the main on campus accommodation block. The Oliver Flats are rooms with their own bathrooms and phones. For details see the University Housing Prices sheet.

University apartments: The University will rent off campus housing only if there is sufficient demand. They will be located no more than five tube stops from the university and will have single, double and triple rooms. 

Please note that off campus housing is not always available.

Please note that the University accepts no responsibility for damage to or loss of your personal belongings. You are strongly advised to make sure you are adequately insured. If you need help with this please contact the Accommodation Office.