Student Immigration Advice Service
The Student Immigration and Compliance Services (SICS) are separated into two teams that provide immigration advice and guidance to staff and students in line with the rules and regulations set by UK Visas and Immigration (UKVI).
Our Student Advice Service provides free and confidential advice and information on UK immigration-related matters to prospective and current students, as well as recent graduates.
Regent's Immigration Advisors are:
- Ashwyn Shaw
- Emma Greenleaf
We are legally permitted to offer immigration advice in accordance with:
- Office of the Immigration Services Commissioner’s (OISC) Guidelines
- UK Council for International Student Affairs’ (UKCISA) Code of Ethics
Please note that the Student Immigration Advice Service are the only members of the University that are legally permitted to offer immigration advice to students. The Student Immigration Advisors operate within our Conditions of Service.
How we advise
To get advice by email, please contact us at [email protected]. Please note we aim to respond to all emails within 2-3 working days.
If you would like to seek advice from us in person, please contact the Hub via email at [email protected] or telephone +44 (0) 207 487 7453.
We expect you to arrive on time for your appointment. If you arrive more than 10 minutes late, we may not be able to see you, as this will impact our appointment schedule.
If you need to cancel your appointment, please contact us, [email protected] as soon as possible.
We reserve the right to limit or withdraw our service if you constantly arrive late or fail to attend appointments.
Student Immigration Compliance
Our Student Immigration Compliance team oversees the University’s responsibilities as a Tier 4 sponsor.
Our Student Immigration Compliance team oversees the University’s responsibilities as a Tier 4 sponsor in line with UK Visas and Immigration (UKVI) requirements. This includes:
- Issuing Confirmation of Acceptance for Studies (CAS) to current students (and applicants applying within the UK), who fulfil the CAS eligibility requirements and need to apply for a new Tier 4 visa during their studies
- Student Registration
- Recording and monitoring passport and visa details
- Reporting student status changes to the Home Office
- Reviewing Break in Studies and Internal Transfer requests for Tier 4 students
- Auditing student files
- Liaising with our Premium Account Manager at the UKVI
- Monitor student attendance.
As a prospective or current Tier 4 student it is important that you understand and comply with the conditions of your visa during the duration of your visa. Non-compliance of your Tier 4 visa conditions could mean withdrawal from your studies and a breach in visa conditions, and this is likely to be reported to UKVI.
Both Regent's University London and you have some key responsibilities to adhere to. You should read the Tier 4 Compliance Reminder leaflet.
You may be required to register with the police within 7 days of arrival in the UK.
Do you need to register?
Depending on your nationality and the length of time you will be staying in the UK, you may be required to register with the police, as a condition of your immigration permission.
A list of countries whose nationals may be required to register can be found in Appendix 2 of the Immigration Rules.
You'll be told if you need to register with the police on one of the following documents:
- Entry visa vignette (if you’re travelling to the UK)
- Biometric residence permit (BRP)
- Home Office letter that approved your application for leave
You must also register with the police within 7 days of receiving your new BRP if you are granted an extension or new immigration permission in the UK.
How to register?
You must visit the Overseas Visitors Records Office (OVRO). Please check their website for opening times. Please be aware that between September to November there are usually long queues at OVRO.
If you are:
- Registering for the first time
- If you have registered with another police force and have moved into the London area for the first time
- If you have lost, damaged or had your Police Registration Certificate stolen and wish to obtain a new one
You must supply the following:
- Original passport
- 1 x passport sized photograph (must be in colour, 45mm x 35mm and pasted to the completed proforma prior to attending – Do not staple it)
- Completed OCR Registration Proforma - the Proforma must be completed electronically, not by hand, (until you write your signature at the bottom). Download the OCR Registration Proforma form
- £34.00 registration fee, payable by card or sterling cash
- Biometric Residence Permit (BRP) - if applicable. If you made your immigration application in the UK, you will also need to take the letter which was sent to you with your passport when your application was approved
- Any Home Office letters you may have been issued in the UK or overseas (if applicable)
Your registration will not be processed if you do not supply all of the above documents.
All students are subject to a security check on arrival. Do not carry any sharp objects and attend the office with minimal baggage. If you are found to be carrying a knife or sharp bladed instrument this will be reported to the police and you could be arrested.
Keeping your Police Registration Certificate up-to-date
After you have registered with the police, you are required to notify them of any change in circumstances or a new visa.
The Overseas Visitors Records Office explains which changes should be reported, how soon to report them – whether it is 7 or 8 days, and where to report the change.
You should keep your Police Registration Certificate in a safe place. If you lose your certificate, you are required to get a new one from the OVRO as soon as you notice your certificate is lost.
Failure to register
If your immigration permission required you to register with the police, it is a condition to register and keep your Police Registration Certificate up to date. Failure to comply with your immigration permission is a criminal offence.
Failure to register could lead to a £5,000 fine, a prison sentence, recommendation of deportation or a 10-year ban on entering the UK.
In addition, if you register after the deadline or do not update your registration certificate within the time required, this could have an impact on any future UK immigration permission you apply for. You should therefore, register as soon as possible.
EU & EEA Students
This section provides information and guidance to our prospective and current students who are citizens from the EU & EEA (including Switzerland), about their right to study/reside in the UK following the decision to leave the EU, ‘Brexit’.
We appreciate many students may be feeling concerned and anxious about the impact that Brexit will have on EU & EEA citizens studying/residing in the UK. Therefore, we have tried to provide as much information and guidance as possible.
We recommend reading the external links outlined on this page for further information, especially the UK Council for International Student Affairs (UKCISA) website on the EU Settlement scheme, which was published on 4 February 2019.
The UK is due to leave the EU at 11pm UK time on 29 March 2019. The UK and the EU have been negotiating an agreement to take effect as soon as the UK leaves the EU. This is known as the ‘Withdrawal Agreement’, and as yet there has been no final agreement reached between the UK and the EU.
If an agreement is reached
If an agreement is reached, there will be a transition period between 29 March 2019 and 31 December 2020 where EU citizens are able to enter the same way in which they do now.
They are able to apply for immigration permission under ‘settled status’ if they intend to remain in the UK after the transition period (this will include to study), or they will be required to apply for another type of immigration category.
Those arrive on/after 1 Jan 2021 will be required to apply for another type of immigration category within the Immigration Rules.
Please see below for more information on the EU Settlement scheme.
If an agreement is not reached
If an agreement is not reached, free movement of EU & EEA citizens will end 11pm on 29 March 2019, which means EU & EEA citizens intending to come to the UK from 30 March 2019 will be required to have immigration permission.
However, EU & EEA citizens residing in the UK before 11pm on 29 March 2019 will be able to apply under the Settlement scheme to obtain either ‘settled or ‘pre-settled’ status. Please see below for more information on the EU Settlement scheme.
We would recommend signing up for email alerts related to UK Visas and Immigration and the EU Settlement scheme on the UK Government website.
EU Settlement Scheme
On 21st June 2018 the Home Office published details of the Settlement scheme for EU citizens.
The scheme is open to some EU citizens and their family members now. It will open fully by 30 March 2019.
The deadline for applying will be 30 June 2021, or 31 December 2020 if the UK leaves the EU without a deal.
The UK Government provides further information about this, including the two types of statuses, ‘settled’ and ‘pre-settled’ status for EU citizens and their families.
You can also find Home Office guidance on the EU Settlement Scheme: Statement of Intent.
The UK Council for International Student Affairs (UKCISA) on 4 February 2019 published some very useful information for students on the EU Settlement scheme.
You must ensure you meet the requirements and have the correct documentation before applying for the Settlement scheme, as it is an immigration application. A refusal can have implications to your immigration history, so it is important to ensure you read the guidance available before applying.
Freemovement.org.uk provide very useful information about how to apply for settled status. They also provide a YouTube video on the EU settled status application scheme walk-through.
If you would like advice and support on applying, please ensure to seek specialist immigration advice. The UK Government provides information on finding an immigration adviser.
Student Finance England Funding
The UK Government has confirmed that EU students applying for university places to start their course in the 2018-19 and 2019-20 academic years will remain eligible for financial support for the duration of their course, even if the course end date is after the UK’s exit from the EU.
The UK Council for International Student Affairs (UKCISA) provide lots of information and links for EU & EEA students, including: Brexit: what we know for EEA students and their family. They also provide a useful flyer with advice on post-Brexit rules and entitlements.
Regent's University London is supportive of EU citizens in the UK and wants to ensure that we support our students in the best possible way as we go through this uncertain time. We advise that you continue to check this page for updates. You may also find some of our international student webpages useful too.
The Student Immigration Advice Service is not currently offering appointments for assisting with EU Settlement scheme applications or providing extensive advice, but this may change in the near future. In the meantime, if you are concerned and would like further assistance, please do not hesitate to contact us at [email protected].